Planning events can be exciting, but let’s be honest, it’s also a lot of work. Whether you’re managing a wedding, a corporate conference, or a social gathering, there’s a mountain of tasks to tick off: finding the right venue, managing guest lists, coordinating vendors, sending reminders, tracking payments, and the list goes on. It’s no wonder event planners often feel like they need eight arms and a personal assistant just to stay afloat.
But what if we told you there’s a way to make the whole process faster, smoother, and way less stressful?
The secret? Automation.
Why Event Planners are Turning to Automation
This year is seeing around 78% of event planners move to hybrid event formats, which combine in-person and virtual elements so that they can cater to a larger audience.
This means that automation is no longer a fancy buzzword reserved for tech companies. It’s become an essential part of smart, stress-free event planning, and it’s changing the game for planners across the globe.
As an event manager, using event planning software with built-in automation features means you can wave goodbye to repetitive admin tasks and hello to more time, better organization, and happier clients. From venue booking and guest management to invoicing and communications, automation helps you handle it all, without burning out.
Here’s how it works, and why it’s worth every click.
1. Automate Tasks and Free Up Your Time
Time is the one thing planners never have enough of. With automation, you can put routine tasks on autopilot. Need to send reminders to vendors? Confirm bookings? Follow up on payments? Automated workflows take care of these tasks for you, so you can focus on the bigger picture.
Instead of setting calendar reminders or manually emailing clients, your event planning software can send personalized messages, generate checklists, and even handle last-minute changes, all automatically.
Result: fewer mistakes, less stress, and more time to plan unforgettable experiences.
2. Streamline Your Entire Event Workflow
Ever feel like you’re juggling a dozen spreadsheets, sticky notes, and group chats all at once? Automation helps centralize and streamline your event workflow from start to finish.
With Pxier’s event planning software, everything is in one place: venue availability, guest lists, catering requests, floorplans, contracts, and more. You can create custom workflows that match your event style, and the software takes care of the repetitive steps along the way.
This keeps your planning process organized, efficient, and consistent, whether you're managing one event or a dozen.
3. Say Goodbye to Venue Booking Headaches
Booking and managing venues is one of the most time-consuming parts of event planning, but automation makes it simpler than ever.
With Pxier’s events software, you can check availability in real-time, manage multiple spaces, send contracts, and accept online payments, all from one dashboard. Automated tools also help with scheduling tours, sending confirmations, and issuing invoices, which means less back-and-forth and more bookings.
For venue managers and planners alike, it’s a game-changer.
4. Guest Management Tools That Practically Run Themselves
Keeping track of RSVPs, meal preferences, seating charts, and contact info? It’s a lot. But with smart guest management tools, it doesn’t have to be.
Automation allows you to send custom invites, track responses, and even follow up with guests who haven’t replied, all automatically. Need to send reminders about parking or dress code? Schedule those messages in advance and let the system do the rest.
You’ll have up-to-date guest data at your fingertips, which means smoother check-ins, better communication, and zero last-minute surprises.
5. Better Events, Less Stress
At its core, automation helps you do what you do best, plan amazing events, without getting buried in admin. It reduces human error, saves time, and ensures every detail is tracked and managed.
And when you combine that with Pxier’s user-friendly interface and powerful reporting tools, you get an all-in-one event planning solution that makes life easier for planners, clients, and venues alike.
Ready to Automate Your Event Planning?
Automation isn’t about replacing you, it’s about empowering you. It gives you the tools to stay organized, deliver on time, and wow your clients every step of the way.
Whether you’re a solo planner or managing a busy venue, Pxier’s event planning software offers customizable solutions to automate tasks, simplify your event workflow, and enhance your guest experience.
The future of event planning is here. And it’s automated.
Book a demo and see how automation can change event planning for you.