Mastering Banquet Event Orders (BEOs) with Custom Templates and Batch Printing

What Are Banquet Function Sheets?

Banquet Event Orders (BEOs) are detailed documents that outline every operational aspect of an event. They’re the go-to reference for your kitchen, wait staff, setup crew, AV team, and even your client.

A typical BEO includes:

• Event date and time
• Client contact details
• Menu selections and dietary restrictions
• Setup layouts
• AV and tech requirements
• Staffing notes
• Special instructions and timelines

In short, the BEO is your event’s blueprint. But when these documents are created and managed manually, they can become a source of stress rather than clarity.

The Problem with Manual BEOs

Many venues and caterers still rely on spreadsheets, printed checklists, and Word docs to build BEOs. While that may have worked in the past, it’s far from efficient today.

Manual processes can lead to:

• Human errors and miscommunication
• Outdated versions floating around staff inboxes
• Repetitive data entry across different systems
• Last-minute changes being missed
• A lack of professional formatting and consistency

And let’s face it, paper-based systems don’t scale well. They’re time-consuming and not exactly eco-friendly. When event volume picks up, so does the chaos.

The Benefits of Using BEO Software for Events

This is where digital tools like Pxier shine. With BEO software for events, you can automate and centralize your entire BEO process, saving you time, reducing risk, and impressing your clients.

Here’s what you get:

• Accuracy: Your BEOs pull directly from event data, no need to copy/paste
• Consistency: With pre-set BEO templates, every document looks sharp and includes the right information
• Real-time updates: Any changes made to the event, menu tweaks, timing adjustments, guest count, are reflected immediately
• Team alignment: Kitchen, sales, front-of-house, all working from the same version
• Stress relief: No more scrambling the night before to check details

Whether you’re handling one event or fifty, your team stays informed, and your events run smoother.

Custom BEO Templates: Reflect Your Brand, Your Way

One size never fits all in events, and the same goes for your BEOs. That’s why Pxier’s BEO templates are fully customizable.

You can design templates for different event types, like weddings, corporate functions, or social events, each with tailored sections and branding. Use your logo, preferred layout, and color scheme to present documents that look polished and professional.

Not only do these templates save you time, but they also ensure that every department receives only the details relevant to them.

Batch Printing: Save Hours, Especially on Busy Days

Managing multiple events in a day? Pxier lets you print BEOs for several bookings at once, no need to generate each file individually.

With batch printing, you can:

• Distribute daily kitchen reports or staff prep sheets in one go
• Print updated versions when changes are made, instantly
• Stay organized during high-volume weekends or holiday seasons
• Avoid version confusion and printing errors

No more flipping through folders or retyping details, just a few clicks, and your whole team has what they need.

Event Document Automation: Smart, Seamless, Reliable

Event document automation is one of the most powerful features of Pxier’s platform. Instead of manually updating multiple documents when one change is made, automation ensures that everything updates in sync.

Let’s say a client changes the event start time. With Pxier, that update reflects across the BEO, schedule, prep sheet, and invoice, without you lifting another finger.

This reduces errors, streamlines internal communication, and gives your clients a more polished, reliable experience. Your entire event ecosystem runs more smoothly, just the way it should.

Master BEOs Like a Pro

Mastering your event catering orders and documentation is easier than ever with the right tools. Pxier’s all-in-one solution for BEO software for events helps you streamline your operations, improve communication, and elevate your client experience.

No more late-night BEO edits, printing mishaps, or guessing games. With custom BEO templates, batch printing, and event document automation, you’re fully equipped to deliver flawless events, every single time.

Ready to Simplify Your BEO Process?

Join thousands of venues and caterers who trust Pxier for fast, accurate, and professional banquet operations.

From detailed banquet function sheets to instant batch printing and smooth online event catering orders, Pxier gives you the tools to do more, stress-free.

Book a demo and Explore Pxier’s BEO Tools Now